How do you get approved documents

View files that others have shared with you

Sometimes you need to find a file that someone shared with you. If you're a Microsoft 365 subscriber, you can easily look in Word in the "Shared with me" (or "Shared") list. This list is available if you have a Microsoft 365 subscription. If you're subscribed, make sure you have the latest version of Office.

Note: If you don't have Microsoft 365, you won't see this list of shared files. People can still share files with you and you can save any links they send you to use for future access, but shared files won't be saved in a list for you in Word.

Documents automatically appear in the list after someone else shares them with you, and usually the most relevant documents are at the top of the list. You'll only see specific files that people have chosen to share with you so their files stay safe. If you select a document from the list and receive a message that you do not have access, you may need to ask the owner of the document for permission again. If you want to share a file from the list, you must grant editing permissions.

To see the list of files that have been shared with you, sign in to Office with a Microsoft account or a work, school, or school account, and then follow the steps on the appropriate tab below.

To see the files others have shared with you:

  1. Open Word, Excel, or PowerPoint. If you already have a document or workbook open, choose "File".

  2. Scroll down and select the For tab me shared "or select "> For released me "from.

Note: Only documents from the "Shared with me" list appear OneDrive - Personal,OneDrive for Business and SharePoint Online displayed.

Tip: If you have regular access to a file that is shared with you, find it in the Recently Used list and pin it to keep it at the top of the list.

To see the files others have shared with you:

  1. Open Word, Excel, or PowerPoint.

  2. Tap in the Left menu, click Shared, or scroll down and tap the tab "Released for me".

Tip: With a document open on your Mac, you can Select the Quick Access Toolbar to display the shared view.

To see the files others have shared with you when using an iPhone:

  1. Open Word, Excel, or PowerPoint.

  2. On the home page, scroll down to the “Shared with me” section or select your user icon> Shared with me and scroll down to the “Shared with me” section Approved".

To see the files others have shared with you when using an iPad:

  1. Open Word, Excel, or PowerPoint.

  2. Tap the Start icon, then tap to "Shared with me".

To see the files others have shared with you:

  1. Open Word, Excel, or PowerPoint. If you already have a document or workbook open, choose "File".

  2. Choose You ">released for me ".

Note: Only documents from the "Shared with me" list appear OneDrive - Personal,OneDrive for Business and SharePoint Online displayed.

See also

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This article was published on January 25, 2021 updated in response to your feedback. If you found this article helpful, and especially if you found it unhelpful, please click the button below and leave us constructive feedback so we can improve it. Many Thanks!